Privacy Policy
Last Updated: 8 June 2026
1. Introduction
Aarvanta Ltd ("Aarvanta", "we", "us", "our") respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store, disclose, and protect information when you:
- Visit our website
- Create an account
- Use Aarvanta OS
- Contact us
- Subscribe to services
- Participate in events, webinars, or marketing activities
- Engage with our partners or affiliates
This Policy is designed to comply with:
- UK GDPR
- Data Protection Act 2018
- PECR (Privacy and Electronic Communications Regulations)
2. Data Controller
Aarvanta Ltd
Email: privacy@aarvanta.co
Website: aarvanta.co
For data protection enquiries: privacy@aarvanta.co
3. Information We Collect
Information You Provide
- Name
- Company name
- Job title
- Email address
- Telephone number
- Billing information
- Account credentials
- Support requests
- Communications with us
Information Collected Automatically
- IP address
- Browser type
- Device information
- Operating system
- Pages visited
- Session information
- Referral sources
- Cookies and analytics data
Information Processed Through Aarvanta OS
- Depending on services used:
- CRM records
- Customer contacts
- Communications
- Marketing data
- Workflow information
- User-generated content
4. Lawful Basis for Processing
We process personal data based on:
Contract
- Providing services requested by you.
Legitimate Interests
- Business operations, service improvement, fraud prevention.
Consent
- Marketing communications and cookies where required.
Legal Obligations
- Compliance with applicable laws and regulations.
5. How We Use Information
We may use information to:
- Provide services
- Manage accounts
- Process transactions
- Deliver support
- Improve products
- Communicate updates
- Conduct analytics
- Prevent fraud
- Enforce agreements
- Meet legal obligations
6. AI & Automation Services
Aarvanta OS may use artificial intelligence and automated technologies.
Information submitted to AI-powered features may be processed to:
- Generate responses
- Create content
- Analyze business information
- Support automation workflows
Users remain responsible for reviewing outputs generated by AI systems.
7. Data Sharing
We may share information with:
Service Providers
- Including:
- Cloud hosting providers
- Payment processors
- Communication providers
- Analytics providers
Professional Advisors
- Lawyers, accountants, auditors.
Regulatory Authorities
- Where legally required.
Corporate Transactions
- In the event of merger, acquisition, restructuring, or sale.
8. International Transfers
Where information is transferred outside the UK, appropriate safeguards will be implemented including:
- Standard Contractual Clauses
- Adequacy Decisions
- Equivalent safeguards
9. Data Retention
We retain information only as long as necessary for:
- Service delivery
- Legal obligations
- Accounting requirements
- Dispute resolution
10. Security
We implement reasonable technical and organizational measures including:
- Encryption
- Access controls
- Authentication mechanisms
- Monitoring and logging
- Secure hosting environments
No method of transmission is completely secure.
11. Your Rights
Subject to applicable law, you may have rights to:
- Access your data
- Correct inaccurate data
- Delete data
- Restrict processing
- Object to processing
- Data portability
- Withdraw consent
Requests may be sent to: privacy@aarvanta.co
12. Cookies
We use cookies and similar technologies for:
- Website functionality
- Analytics
- Performance monitoring
- User preferences
Users may manage cookies through browser settings.
A separate Cookie Policy may apply.
13. Children's Privacy
Our services are not intended for individuals under 18 years of age.
14. Changes to This Policy
We may update this Privacy Policy from time to time.
Updated versions will be published on our website.
15. Contact
Aarvanta Ltd
privacy@aarvanta.co